Lessons from School Sustainability Leaders
Pilot Projects Build Momentum
Build Momentum through Small, Visible Wins
Pilot projects are one of the most powerful tools a school can use to launch or accelerate its sustainability journey. They reduce risk, test ideas, build credibility, and most importantly—create momentum. Whether you’re a teacher, student, principal, or sustainability coordinator, starting small can be the key to creating lasting, school-wide transformation.
“What you need is a little pilot project. I cannot oversell this idea of pilot projects!"
— L. Cutler, Princeton Day School
Why Start with a Pilot Project?
A pilot project is a small-scale initiative designed to test an idea before rolling it out more broadly. In the context of sustainability, it’s a chance to experiment, learn, and showcase success.
Here’s what makes a great pilot project so effective:
Low risk, high reward: It’s easier to get approval and funding for small-scale projects.
Proof of concept: A visible success makes it easier to gain buy-in for larger initiatives.
Builds trust and momentum: Early wins show leadership that sustainability is not only possible—it’s beneficial.
Engages the community: Stakeholders are more likely to get involved when they see tangible results.
“We started with one garden bed… and before we knew it, we had teachers asking how to connect it to the curriculum.”
— S. Flint, San Domenico School
At Montclair Kimberley Academy (NJ), Ben Rich—a science teacher and coach—started identifying low-hanging fruit long before there was an official Sustainability Coordinator.
“While I was coaching and teaching, I just started making proposals,” he said. These included swapping trash cans for triple bins, installing occupancy-sensing lights, and replacing Styrofoam with compostable alternatives. “Especially the lights, which have a quick ROI.”
By starting with low-cost, high-impact actions, Ben built credibility and ultimately helped establish a formal sustainability role at the school. [Read more here.]
Tips for a Successful Pilot
💡 Start small and visible
Choose a project that’s easy to implement, clearly beneficial, and noticeable by your school community.
💡 Choose projects with measurable impact
Track data where possible—whether it’s kilograms of waste diverted, kilowatt-hours saved, or student participation rates.
💡 Celebrate every step
Document the journey. Share photos, quotes, results, and thank-yous through newsletters, social media, assemblies, and bulletin boards.
💡 Empower students
When students lead, projects gain energy and relevance. Involve them in everything from design to implementation, communication, and data tracking.
💡 Find opportunities to collaborate
Don’t go it alone. Collaboration (e.g. a mix of staff, students, facilities teams, and even local partners) helps spread ownership, brings in diverse ideas, and increases the chance of long-term success.
Example of a Successful Pilot Project
At Princeton Day School (NJ), Liz Cutler noticed that each of the 280 lower school students received a plastic water bottle every day, leading to tremendous waste. She asked a math teacher if she could have students calculate how many bottles the school used annually and how far they would stretch if lined up. The result—enough bottles to span six miles—sparked a school-wide conversation. The students presented their findings to the lower school faculty, leading to a decision to switch to reusable water bottles and using the taps already available around the school. Liz wrote a press release about the project and it went into the local newspaper, generating positive publicity for the school while amplifying waste awareness to the wider community!
Ideas for Sustainability Pilot Projects
Here are some easy-to-launch, high-impact ideas for schools at any stage of the sustainability journey:
♻️ Composting Trial
Provide a clear bin, compost caddy, or collection point and involve students in learning what can and can’t be composted. Collaborate with science teachers to connect the project to learning about decomposition, soil health, or carbon cycles. If your school doesn’t yet have an on-site compost system, partner with a local community garden or council to arrange for drop-off. Create roles like “Compost Captain” or “Bin Monitor” to build student ownership. Track how much waste is diverted and celebrate milestones. Document the process with photos, student reflections, and simple signage—then share your learnings to help gradually scale the program across the school. (Find resources in the Community > #43: Composting)
♻️ Cafeteria Waste Audit
Choose a single day to audit cafeteria waste—sorting and measuring what’s thrown out across categories like landfill, recycling, compost, and unopened food. Involve a student green team or science class to lead the audit, using gloves, tongs, and tarps for safety and hygiene. Create a data collection sheet and tally totals by volume or weight. Use this real-world data as a springboard for discussion in classes (math, science, civics) and display the findings with bold visuals in common areas. Highlight surprising stats (e.g., number of unopened milks discarded) and propose simple solutions like share tables or better signage. Publicize results through announcements, assemblies, or a “waste awareness” week—turning one day of data into a catalyst for change. (Find resources in the Community > #33: Waste Minimization.)
🌿 Rewild an Underused Area or Create a Small Pollinator Garden
Identify a little-used patch of land on campus (e.g. near the parking lot, between classrooms, or along boundary lines). Work with students to "rewild" it using native plants, bug hotels, and natural landscaping. Reach out to a local nursery, business, or parent community to sponsor a plant or feature, and have students create recognition plaques. Collaborate with the Art Teacher to have students design educational signage, and turn the project into a community event—host a 'Garden Raising' Day, where students, parents, and local supporters come together to transform the space in a few hours. Invite the music department or student band to provide entertainment, and be sure to capture the day in photos to celebrate across newsletters, social media, or even the local paper. (Find resources in the Community > #7: Outdoor Learning Environments)
🥗 Meatless Mondays
Partner with your cafeteria team to introduce one plant-forward meal day per week—starting with a small-scale trial like just Mondays for a month. Work together to design tasty, nutritious, and culturally inclusive vegetarian options, and test them with one grade level or lunch group first. Involve students in promoting the initiative with posters, announcements, and taste-test surveys. Use the pilot to educate about the environmental benefits of reducing meat consumption—such as lower greenhouse gas emissions and water use. Invite student feedback, highlight favorite dishes, and consider fun names like “Greens & Grains Day.” Share the results—both qualitative and quantitative—through newsletters or a lunchroom display to build enthusiasm and make the case for scaling up. (Find resources in the Community > #45: Low-Impact Dining)
🚌 Walk or Bike to School Day
Choose a day to promote active transport and invite students, staff, and families to walk, bike, or scoot to school together. In the lead-up, map out safe routes, promote the event with colorful posters and social media, and work with local councils or police if needed to ensure safety. Create a short survey to send before and after the event—asking about typical travel habits, perceived barriers, and how the event influenced behavior. Encourage student leaders or wellness groups to serve as “walking bus” captains or hand out stickers and high-fives at arrival. Use the data collected to spark conversations about air quality, student wellbeing, and transportation choices. Celebrate participation and share outcomes to lay the groundwork for recurring events or longer-term initiatives. (Find resources in the Community > #49: Student Transportation)
💡 Energy Efficiency: Occupancy Sensors
Choose a frequently used classroom to pilot motion-sensor lighting, which automatically turns lights off when no one is in the room. Work with the facilities or maintenance team to install the sensor, and track the change in electricity usage over a few weeks. Involve students in the process—have them research energy consumption, calculate potential cost and emissions savings, and create posters or infographics to explain how the technology works. Compare before-and-after energy bills (if available) or use an energy monitor to estimate savings. Share the results with staff and leadership to show the return on investment, and use it as a case for expanding the initiative. Small, tech-based upgrades like this can be powerful proof points for sustainability and efficiency. (Find resources in the Community > Energy Consumption).
📚 Host a Sustainability Science Fair or Idea Pitch
Invite students to research, design, and present solutions to real-world environmental challenges facing the school or community. Frame it as a science fair, innovation showcase, or "Shark Tank"-style pitch event where students propose sustainability initiatives—like reducing plastic use, improving recycling systems, or conserving water and energy. Encourage entries from individuals or teams across grade levels, and involve teachers from science, design, technology, and humanities to support cross-curricular connections. Display projects in a common area, or host a public event where students can present to judges, peers, and community members. Consider offering small prizes or recognition certificates. This kind of event not only sparks creative thinking—it can generate actionable ideas that the school might pilot next.
Spread the Word to Amplify Impact
Visibility matters. The more people see and hear about your project, the more likely it is to gain traction. Consider using:
School newsletters and websites
Social media posts and stories
Morning announcements
Posters and artwork
Flash mobs or events
Open days or community nights
"Make it fun. Make it loud. Make it matter."